Electronic document and records management system Puns

I have very little practical experience with data lakes and how they work. I am looking for electronic archiving solutions and my IT department proposes to use a data lake (Azure) to archive electronic documents. Although I suspect it's not the ideal solution, I merely wonder if it's viable.

Does anyone have practical experience in this area?

For instance, I am wondering about:

-GDPR compliance

-Traceability (logging)

-Retention schedule

-Creation of a Classification plan

-Generate a Inventory (Finding aid)

-Archival Description

-Searching for documents

-Cost per intervention

Can any of this be problematic?

Hi Guys,

Looking for some advice here. Anyone able to recommend me something that fulfill the below requirements?

1. Ability to share or collaborate with external parties natively

2. OCR capable natively

3. GUI- looking something similar to windows explorer or use windows explorer to access

4. No limit to document name (or at least something like 300-400 chars limit)

5. Contract reminders can be handled natively

Thank you in advance.

PS: yes I did search but it came out kinda dry. No sharepoint please. We are using it right now and it’s unwieldy, thus the reason I’m looking for a EDMS.

Hello everyone!

I just spent the last three hours scrolling through this subreddit looking for something to meet my needs - which I will list as thoroughly as I can - and I don't think I saw quite I was looking for.

Background knowledge: I come from an into IT support role with some varying dives into more complex work. I did have a working FreeNAS server for a while... but now I do not.

What I do have is the following:

• Computer dual-booted with Linux Zorin OS (Ubuntu) and Windows 10 Home
• Fujisoft Scansnap S1500 (software installed on Win 10)
• HDD space up the wazoo
• PCloud 2 TB subscription

What I can possibly setup:

• FreeNAS/Ubuntu based server off the router. Either headless or mostly (small monitor in the basement)

What I am looking for is some way to manage all of my documents in a paperless way. So my needs are:

• Allows meta/smart folder searching of all scanned files
• Reads OCR (from Scansnap import) or has the ability to OCR files
• User-friendly enough UI that my wife will happily use it (not tech-savvy, in love with the iOS style. Happy with Windows as well).
• Accessible and usable for meta/tags/smart folders from iPhone (so we can grab any of this information easily on the go).
• Pull information in from a mailbox or have an email address we can forward digital receipts to

EDIT: A big want (but not need) is to scan receipts in from our iPhones

My hope is there is some way I can install a program on my computer (similar to Plex) so I can just one button press scan files/receipts/paperwork in on my scanner from my office and it will put it into a dump folder. From there some magic program will scan it, find some tags (I am happy to physically highlight them to help it along) and add it to a folder based off some rules. It will tag it and I can find it regardless if I look under 2020 > Automotive > Kia or Mr. Lube > Kia if that makes sense.

I have been looking at NextCloud, Paperless, Personal Management System, Lodestone, and TagSpaces from your recommendations. I started this whole hunt from Alfresco Community Edition, KimiOS, and Nuxeo. If one of those does do what I am looking for, I missed it while reading the docs.

If it helps any, I want to do something similar with Plex where I can drop a CD into the tray and it autoimports the movie/music/tv show in the right folder and does what it needs to do. I think I can do it as is - but if you have a tip that merges it all

Because they're mouthful as is.

Hi,

for quite some time I have been searching for a system to manage my company's documents and records. Now, I have a list of few solutions, but I am not really sure which to choose, as one is not particularly above others. Here are the systems (order reflects my current rating):

1. OpenKM (has docx content version comparison)
2. LogicalDOC
3. Mayan EDMS
4. Alfresco CE (deployment and maintenance seems like a royal pain in the ass)
5. seedDMS

As for the requirements, its just as follows:

1. Folder hierarchy structure
2. Access Permissions for groups and users
3. Metadata templates
4. Physical archive representation
5. API for sending files and updating metadata
6. File previews
7. File versioning, file content comparison between versions
8. Document locking
9. File, document retention
10. Full text search and OCR
11. Self-hosted
12. Friendly user interface (not a must, but it helps)

These are the most important ones, but it would be great if a software had some plugins which would provide additional features.

My questions is: What do you think about systems I have mentioned? If you worked with one or more of them, what was your experience like? Maybe you can recommend other solutions?

Thanks in advance

She also loved (in a crazy almost stalker way) David Beckham. She kept pictures of him in her work computer.
One day, in loading a report, she accidentally uploaded a picture of Beckham just in his underwear in place of the report. It wasn’t discovered for a while when someone needed to access the report a few weeks later!

Currently we just use a series of folders and sub folders on our server but it’s becoming unwieldy. TIA.

I have already spent quite some time with literature reviews and Google searches, but I didn't find anything suitable, yet.

The task is to implement a flexible and scalable enterprise document management and analysis system. I guess that represents a prototypical use case for many businesses.

The perfect framework would allow on premises operation (only Azure would be an option) and provide a low-code platform that allows to receive, tag and register documents (PDFs, Word and Excel files, other text files), indexing and smart search within and across documents and document collections, plus an interface to implement NLP tasks with Python.

Moreover, it would be benefitial, if this framework also would allow to model meta data about documents and about the business processes they are embedded in (for example, to check and verify completeness of a set of necessary documents, before further processing gets triggered).

I thought about a combination of Elastic Search and a NoSql Database like Cassandra, but that would not fit the low-code requirement.

You might call me naive, but I supposed that there ought to be trillions of such frameworks, as this is such a typical use case in terms of business automation. But I did not find the right framework, yet. I hope someone can provide hints.

Summary:

A document management and analysis framework that features:

• Enterprise-ready (on premises or compatible with Microsoft Azure)

• Low-code framework

• Large-scale document management and analysis

• Modular and extensible via Python and NLP models

• Connectable to business logics (i.e. checks for completeness of document collections)

• Allowing for meta data and smart search within and across documents

Is it possible for the company to be mainly paper-based document management system but have one specific system, such as utility monitoring, have a electronic document management system?